Subscription software for interior designers & creative studios
Say yes to the right projects — and know exactly when you can start.
Capacity Brain turns your team, your services and your live schedule into a capacity and profitability model for project-based professional services. Every recommendation shows the weeks, the hours and the arithmetic behind it — no guesswork.
€490 per year (recommended) or €49 per month, billed as a recurring subscription until cancelled. No free plan and no trial — access starts once your subscription is active. Founding Member pricing stays locked while your subscription remains continuously active.
01
How much safe delivery capacity do I actually have?
02
When can I realistically start a new project?
03
What happens to my existing workload if I accept this?
04
How much revenue can my remaining capacity generate?
05
Is this proposal worth the capacity it would occupy?
Who it is for
Interior designers, architecture and creative studios, and other project-based professional service businesses — anywhere in the world — that deliver work with a small team plus freelancers, and need to know what they can safely promise. Studios use it to stop overbooking, to price and schedule with confidence, and to see whether a proposal is worth the capacity it would occupy.
What you get
Capacity planning
Safe delivery capacity per person and per week — delivery hours minus a buffer minus real absences — with healthy, busy, near-capacity and over-capacity thresholds you set yourself.
New project simulator
Drop a proposed project onto your real schedule without saving it. You get accept, accept with a later start, or capacity conflict — with the affected weeks, people and hours.
Project profitability
Delivery cost, revenue and margin estimates per project and per phase, built from the rates and quantities you enter.
Collaborator cost calculation
Internal and external resources side by side, with service-specific rates, rate history and the cost actually applied to each piece of work.
Collaborator recommendations
A transparent comparison of who can take the work, showing availability, eligibility, cost and the trade-offs behind every suggestion. Nothing is assigned without your decision.
External collaborator availability
Freelancers and partner studios are tracked in their own availability ledger, so outsourced work never quietly consumes your internal capacity.
Capacity Opportunity
What your remaining capacity could realistically earn in the weeks ahead, and which services fit the gaps that are actually open.
Pipeline Intelligence
Leads and proposals ranked by what they would do to your delivery capacity, so you know which work can safely be sold next. Pipeline never consumes committed capacity unless you simulate it.
How the subscription works
Two billing rhythms. €490 per year (recommended and pre-selected) or €49 per month. Identical functionality on both.
Recurring until cancelled. Your plan renews automatically. Cancel any time to stop the next payment; access continues to the end of the period you already paid for.
Founding Member price. Locked while your subscription remains continuously active. If it lapses and you return later, the then-current public price applies.
Capacity Brain is a business-planning tool. It is not accounting, tax or payroll software, and it is not legal or investment advice. Figures shown in the product are planning estimates, not invoiced revenue or accounting output. Availability depends on your country being supported for lawful sale and payment.